Link Gmail to Outlook Live

MU is shifting its e-mail accounts to Microsoft Outlook
Live by fall. You can actually register an account now (see below). So
how to you link that new account to your Gmail, you ask? Read on (and
e-mail any questions/problems):

1. Set up your new Outlook Live account. Try this site: If you’re signing up using a Firefox-based browser at MU, you might need get a security certificate exception error, fellow Geeky Journalist Rob Weir says. In an e-mail, Rob wrote that “MU uses self-signed certificates, rather than third-party ones, which causes your browser to error out. If you click the “add an exception” link you can continue with registration just fine.”

2. Once you’ve got your new account, go into Gmail and click the
“Settings” link at the top-right corner of the page.

3. From here, click “Accounts.” Move your mouse down a bit to the
section titled “Get mail from other accounts,” and then click the link
that says “Add a mail account you own.”

4. You’ll need to enter some facts and figures about your account. Bear in mind that at least for students, there’s an
important mizzou/missouri distinction. = actual account name = username for logging into said account

5. Here are some data items to enter when you’re linking your Outlook
account to your Gmail account:

E-mail address: should say
Username: should say
Password: this is the password you use to access your university account
POP Server:
Port: 995
Check the box that says “Always use a secure connection (SSL) when
retrieving mail”

There should be a button that says “Add this account,” or something to
that effect, and if you’ve followed these steps, I think you should be
OK. Gmail will think for a minute, the popup window will disappear,
and you’ll then be able to go back to that original Accounts page,
where you’ll see that your new account has been added, and Gmail is
scanning it regularly for mail.

You can also click “Add another email address you own,” also on the
Accounts page, to send mail under the label of your university
account. Here are the steps:

1. Basically, you enter the e-mail address
and press a few buttons to save your changes. You can also choose to
make that your default address using a link on the Accounts page.


9 Responses

  1. This is probably a dumb question but I never use POP3 email and I’m new to Gmail. If I were to set this up, would replies to MU email out of my account come from my Gmail address or my MU one?

    I’d test this myself, but I don’t want to be an early adopter on Outlook Live.

    • Hi Jeremy,

      Thanks for your question. When you send an e-mail from your Gmail account in response to any e-mail — from an MU colleague or otherwise — you can choose which account you’d like it “sent” from. All you’re doing is attaching a new label to it. So if I’m talking to my thesis chair, I could have that e-mail labeled as from my account, but if I’m talking to my brother in Arizona, I could label it as being from my Gmail account.

      Does that make sense? You basically just set up Gmail to switch between e-mail labels, and you can also set a default label such that, unless you manually click the dropdown menu, your messages will always be labeled as from your account/Gmail/etc.

      It’s under Settings –> Accounts –> Send mail as

      Let us know if you have questions about this. Thanks!

      — Nate

  2. do you feel that Google Wave might replace all content management systems, after the API is tinkered with, of course?

    • Hi Sean,

      Sorry for the delay in responding to your note. First of all, thanks!

      Second, I honestly haven’t spent enough time researching Google Wave to be able to accurately answer your question. From an institutional standpoint, I’d say it would be a lot of work — probably more trouble than it’s worth — for all news organizations to shift to that CMS exclusively.

      It wouldn’t be a simple, “Well, let’s do this now” sort of deal. Obviously, it takes training to get everyone up to speed on one CMS, and I think it might be more cost-effective for newsrooms to stick with what they have. Plus, as you noted, at least some newsrooms have folks skilled enough to tinker with the coding and adjust it to fit their needs.

      I’m also of the opinion that newsroom leaders might feel their competitive edge — over competition locally or other industry folks — would be diminished if they were to all embrace one CMS. I think you’ll see an increasing diversity of online platforms, particularly as more journalists develop Web coding skills.

      Don’t know whether that’s right or whether it makes any sense, but that’s my perception.

      Thanks again, Sean.


  3. Thanks so much for posting this, Nate! I had been having trouble connecting my new university e-mail account to my Gmail account. I even called MU’s IT help desk about it a few days ago, and they couldn’t help me solve the problem. Your instructions did, though!

    • Hi Catherine,

      No problem! All the credit for that is due to Jake, who proposed writing up a walkthrough in the first place. It was a lot of trial and error — something you also experienced — but I’m very glad you found it useful!

      Have a great day.


  4. Thank you so much! I just googled my question and your post came up. This is exactly what I was looking for and it worked perfectly.


  5. Problem solved. Thank you!

  6. Twitter are a MUST for webmasters!

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